Google’s G Suite has changed the game in the world of email, spreadsheets, documents, and other productivity tools, but it’s easy to be intimidated by the sheer number of services provided and the number of ways you can use them. When it comes to G Suite, it’s hard to know where to start. In this quick start guide, learn how to get started with G Suite so you can use the right tools to boost your productivity at work and at home.
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What’s G Suite?
G Suite is a collection of applications that allows teams, departments, and individuals at all levels of an organization to communicate, collaborate on projects, and get work done from anywhere at any time. You can share documents with other users online in Google Drive, store emails in Gmail, and schedule meetings in Calendar.
It’s easy to access your data across all your devices and never lose track of anything important. Best of all, it’s free if you have less than 5 users! Google Apps makes teamwork effortless and more productive. And because your information is stored safely by Google on their secure servers, you can focus on growing your business instead of spending time trying to keep up with it. Follow these simple steps to get started today!
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Setting Up an Email Address
If you’re working on multiple projects, having an email address with Google is the starting point. You can then access Google Drive and be able to create, store, and access all of your files in one place without any additional software. It’s easy to share files with coworkers or clients and collaborate with them on documents, spreadsheets, and presentations. Once you’re used to saving everything in Drive, you won’t want to go back!
Setting Up a Calendar
One of Google Calendar’s main uses is as a scheduler. You can schedule meetings, dinners, appointments, and more in your calendar with friends and coworkers. If you’re a student or teacher, you can also use it to organize assignments. Whether you have a lot going on or not much at all, set up an email signature with your calendar embedded into it so that people know when they can contact you.
Schedule time on your calendar each day or week to check social media sites like Facebook and Twitter as well you don’t want these distractions cluttering up important time spent working on other things! The most important thing about using Google Calendar is that once it’s set up, maintain it consistently so that nothing falls through the cracks!
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Stay Organized and Productive with Docs, Sheets, Slides, and Keep
If you’re just getting started with G Suite, you’ll want to get organized in a hurry. Docs, Sheets, Slides and Keep will help you stay organized so you can save time and stay productive.
Stay Connected with Hangouts Meet, Classroom, and Hangouts Chat
Group video chats are now a big part of many people’s professional lives, so Google has made it easier than ever to organize and participate in them. From a small team to large groups across various companies and industries, Hangouts Meet is designed specifically for videoconferencing in larger groups.
The new features introduced with Meet make collaboration easy, not only because you can easily take notes or share things like URLs and images during your session, but also because there’s now a mobile app available on Android and iOS that will allow you to manage your meetings outside of a browser window.
Maintain Privacy With Gmail Add-ons
Part of what makes G Suite different is that all employees can use it. It’s not just a team-based collaboration platform; rather, it’s a system that works across an entire company. Each employee needs access and training on how to use it effectively in their day-to-day workflow and any departmental administrator who signs up as part of your startup will need guidance, too.
Integrate Google Drive Into Other Apps
Google Drive is a fantastic productivity tool, but did you know that it works with plenty of other apps? There are integrations for Asana, Slack, and more. Rather than opening multiple tabs and browser windows to access your files, notes, and tasks; use these handy integrations. Simply click on an icon in your taskbar or quick-launch tray, then head over to your chosen app. This way you can also move information between your tools by just dragging and dropping a file from Google Drive into Trello as needed. Don’t worry if they don’t have Google Drive support just yet you can still use these apps offline too.
Conclusion: If you’re not using G Suite, that’s understandable. But it might be worth looking into. After all, there’s a reason why businesses big and small have adopted it, it works really well. And, with some basic guidance like what you just read, chances are good that it can work really well for your business as well. Getting started on an IT overhaul may seem daunting. But if you look at your company’s goals and consider what tools will help you achieve them, then you’ll be on your way toward being more productive than ever before. We hope these tips were helpful!