If you are an enterprise or corporate entity looking for email services, look no more. Today, we bring you the best business email service providers.
Electronic mail (also known as email) is one of the most valuable tools that a company can have, whether it be for the purpose of media sharing, communication, marketing, or workplace organization. There are a lot of different email service providers, and each one has some features that are exclusive to it. We have compiled a list of the top 10 business email service providers in the industry and included that list in this post.
Related:
Best Email Apps for iOS Devices
Why are my emails going to spam?
Top 5 disposable email addresses service providers
Contents
What is a business email service provider?
An email hosting service is a company that operates a server that can be used for sending and receiving emails. Simply signing up for the email hosting service grants you access to a server for hosting your emails. To utilize an email service, all you need is a website address, often known as a domain name. For easier administration, sending, and general upkeep of your email accounts, you may decide to make use of a server that offers email hosting.
In-house email servers are utilized by the vast majority of significant online retailers. These servers make sure that messages sent by customers get to the right people at the right time. Small businesses, on the other hand, usually use email hosting services from third-party companies like Google, Zoho, Rackspace, and many others.
It is important to note that paid email services for businesses are not available for free. This is due to the fact that they offer a service that is both quick and trustworthy, but this comes at an additional expense. For instance, the majority of them offer an uptime of 99.9%, automated backups, protection against spam, an absence of advertisement placements, and superior security measures to safeguard your company’s data.
In addition, businesses have access to services like advanced search, email archiving, and a broad range of others. That’s quite awesome, isn’t it? The following is a list of the best email service providers for businesses, firms, brands, and organizations.
List of the Best business email providers
Here are the best business email providers:
1. Google Workspace (formerly G Suite)
If your business or organization uses cloud-based tools regularly, or if you frequently use applications like Google Drive, then you’ve got to try Google Workspace.
Google Workspace combines its business email services with other Google communication and collaboration apps. Yes, and that means email hosting is not the only thing you will get. The cheapest Google Workspace subscription will get you a minimum of 30 GB of cloud storage space per user. The enterprise-tier plans will supply as much storage as you need.
You will have access to shared contacts and calendars. Your employees and team members will also be able to use all of Google’s tools for communicating and working together in the workplace. These tools include Google Chat for messaging, Google Meet for voice and video conferencing, Google Drive for cloud file storage, Keep for note-taking, and Google Docs, Sheets, and Slides, among others. just to mention a few.
2. Microsoft Office 365 Outlook
If your team members or employees frequently use Microsoft Office apps like Word, Excel, PowerPoint, etc, Microsoft 365’s Business Standard plan may be your best bet.
Microsoft 365 Business Standard has all the software you need from a hosted email service and even more. You will enjoy fast and reliable email conversations and marketing, custom domain addresses, spam prevention, data loss protection, and lots more.
A single monthly subscription will get you hosted business email services and access to Microsoft’s Word, Excel, PowerPoint, Outlook, SharePoint, OneDrive, and OneNote. If you want something similar to Google Workspace, you might want to purchase a Microsoft 365 Business Basic plan. It costs around $6 per user per month.
3. Amazon WorkMail
Amazon is not a newbie when it comes to providing cloud-based products and services. Amazon WorkMail and Amazon SES are excellent proof of that.
The former and latter are provided differently, so you might want to do some research to see which is best for your business email hosting. Amazon WorkMail is best for businesses that need custom plans, niche email, or developer services. Unlike Google Workspace and Microsoft 365, it has no specific pricing plan.
Businesses will pay a base fee of $4 per user to get 50 GB. From there, they can add more feature integrations, which also means adding more costs. As we said earlier, Amazon WorkMail is best for businesses that want a custom plan. If you’re a new business that wants a beginner-friendly experience, then you’re probably better off with Google Workspace or Microsoft 365.
4. Bluehost
If your business has a website, then there are many chances that you’ve come across the name “Bluehost.” It’s one of the best web hosting providers out there.
If you’re a new business that wants to establish brand authority easily without spending a huge budget, Bluehost is one of the business email service providers to try. Besides, it’s one of the few that has a pricing plan that offers unlimited storage and accounts.
5. Zoho Mail
Zoho Mail is among the few (if not the only) business email service providers that offers a free forever plan. This is a wise option for small brands, businesses, and startups on a tight budget. Business-paid plans start at $1 per user, per month. However, you’ll only have 5GB of email storage at this price.
Higher plans will provide you with 30 GB of storage per user, and extra features like Zoho Docs cloud storage and Office Suite, amongst others.
6. IONOS
If not for anything else, IONOS is widely known for being the best and cheapest business email service provider. It’s also a great option for freelancers who want a custom domain for their emails.
IONOS starts at $1 per month. But make no mistake, the features you will get at this price won’t be as excellent as those in Google Workspace or Microsoft 365. For instance, it lacks video conferencing and a few collaboration features.
Aside from that, it can work for most things that small startups and freelancers need.
7. Yandex Mail
Yandex is a fairly popular Russian search engine. It also provides email hosting services, which businesses can access at affordable prices. If you’re getting a paid business email service because of a custom domain name, then Yandex Mail is one of the best to try. Businesses that register as organizations can get up to 1,000 free accounts. Yandex also provides free, unlimited storage.
Yandex Mail provides anti-virus and anti-spam technologies to protect the mailboxes of users. It also has two-factor authentication (2FA) for login security and migration.
8. Rackspace Email
Rackspace Email is a great choice for businesses that run marketing campaigns. It’s also good for privacy, as it guarantees that it won’t sell user data. Rackspace complies with the General Data Protection Regulation (GDPR). The basic plan starts at $1 per user per month. This pricing plan will also get you 25 GB of storage and 24/7 chat service.
9. FastMail
FastMail has been operating for more than 20 years now. Note that it’s not made for only businesses, but also freelancers and individual users. But it has two major downsides. The Basic plan ($3 per user per month) does not include custom domains. To enjoy custom domains, you’ll have to start at $5 per user per month.
Now that’s just a minor thing compared to the major downside. You see, FastMail is only an email hosting service. The only things you will get are email, a calendar, and contacts. At roughly similar prices, you can access lots of applications on Google Workspace and Microsoft 365. If you want privacy, FastMail is worth a try. But if you want to enhance productivity in the workplace while saving money, it may not be your best option.
10. PostMark
There’s a possibility that you’re hearing about PostMark for the first time. Even though it’s not as flashy as Google Workspace and Microsoft 365, developers and some freelancers like to use it. PostMark starts at $10 per month, which sounds more than a little expensive when compared with many other business email service providers on this list. Because it does not support bulk promotional emailing, it is best suited for transactional emails.
PostMark provides users with metrics to monitor performance and email tracking. It also has an email automation feature, which makes it a handy tool for businesses.
Conclusion
The majority of companies, these days, are making a concerted effort to present a more professional image than they did in the past. They are putting a lot of effort into strengthening their communication channels in addition to working hard to improve the quality of the products and services they offer.
Emails are used in business for many things, like marketing products and services, communicating with customers, making the workplace more efficient, sharing media, and keeping track of communications.