How to Organize Files and Folders on a computer

C:\Users\hp\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Word\images (15).jpeg
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To Organize Files and Folders may not be something you may have given thought to for the years you have been using your computer. Nonetheless, it’s a vital practice if you will handle important computer files on the computer, more than just your music, or movie folders.

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In this article, I intend to share with you a quick guide that will help you understand the relevance of file handling on the computer and the different tips on how better to handle files and folders on the computer. One of the important roles of a computer is to store files in a logical and precise manner.

Outside these, it’s as good as storing your files in a hardcopy file and dumping somewhere, disorganized and a sketchy format. Files are an important aspect of the computer world, and this makes this article of relevant help to everyone in the use of a computer today.

Contents

Ten tips to Organize Files and Folders on a computer

A quick Guide: How to Organize Files and Folders on a computer
  1. Arrange icons by name, type or date when they were created. To do this, follow the steps below to arrange your folders.
  • Right click in an empty space of your desktop for a cascading menu to appear.
  • Hoover the mouse to the option Group by.
  • On the menu that appears, select the way you would want to arrange your icons as listed earlier above.
  • You can access more settings for arranging your computer Icons by clicking the More button on the bottom of the menu.
  1. Avoid storing documents on your personal computer. These must always be stored in a shared location.
  2. Always groups your folders and icons by category so that accessing them becomes easier than ever. You don’t to search the entire computer each time you need a certain folder.
  3. Familiarize yourself with subfolders. These can help you store related files with slight difference in the same folder but different subfolders.
  4. Group Folders and files by date of their creation always if you will e making changes and later updates. This helps you track changes made for every file easily.
  5. Implement the Final draft and Archive folder naming scheme to distinguish the value of different folders on your computer. Files in the Final draft folder will always be of more value than the Archive folder files.
  6. Adopt a good file naming convention to avoid confusion while the file count store on your computer grows. This creates a manageable storage of files and folders.
  7. Never store important files and folders on your desktop. Files on your desktop may never be recovered if your computer crushes.
  8. Endeavour to sort files once every week to obtain a consistent and logical order for newly created files and folders.
  9. Use Descriptive names while naming or renaming a file or folder. This will enable you understand what the file is containing without having to open it. It saves time if you have a file you’re looking for.

Computer File Organization tool

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File Explorer far is the best file handling tool commonly used in Windows operating systems. The quickest way to launch Explorer is by holding down, Windows button + E. Elsewhere; you can launch it by searching Explorer with the Windows Search tool. In Mac, the equivalent of Explorer is Finder.

Otherwise, File Explorer is always pinned on the horizontal taskbar and can be opened from here with a single click of the mouse, thus, making it easily accessible for any file handling activities.

Finding a specific file

To find a folder of files easily, it is advisable to follow the file path which can easily tell you the exact folder where the file is presently stored.

From left to right, you can easily locate the exact folder which holds the file you’re looking for.

From right to left, you can easily notice all the different folders nested in each folder. For example;

C:\User\Pes\Pitches\icons

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Conclusion on how to Organize Files and Folders

Those are some of the key basics on how to Organize Files and Folders on your computer. Like I have said, it will improve your file security, visibility, and accessibility in case you need a reference to them. File and folder organization is a wide topic that you need to traverse in its broadness.